This month's Hints and Tips is about using Microsoft Outlook's Contact information in Word. Using Contacts in Outlook you can compile your own database of names and addresses, e-mail addresses and lots more information. When you input a name and address into Contacts you can then use it in Word on an envelope, label or in any document. When you read the steps below it may seem a bit involved, but it is worth trying it. You will never have to type an address more than once again!! Make sure you have created a couple of Contacts in Outlook before you try the steps below:

You will also want to use the names and address in other documents. The easiest way to do this is to add the Address Book button to your Toolbars at the top of the screen.

To do this: load Word, choose the Tools menu and then choose Customise. Click the Commands tab at the top of the dialog box. From the left hand side of the dialog box choose the Insert category, now scroll in the right hand side until you see the Address Book button. This is very near the bottom. When you can see this button, click on the button and drag it up to connect to one of the toolbars at the top of your screen.

This button will now stay on the toolbar when you shut Word down. You can now use Contact name and address information in any Word document.